Step 8 - Find a Venue

What Does a Good Hackathon Venue Require?

Choosing the right venue is crucial for the success of a hackathon. It should facilitate effective collaboration among students and between students and facilitators. Here are some guidelines to consider when selecting a venue:

• Space Requirements: Ideally, the venue should have ample open space to accommodate multiple teams. Each team should have its own area with tables and chairs and, ideally, access to a vertical surface like a wall or partition for displaying materials such as canvases and sticky notes.

• Setup Configuration: Arrange the room with a central hub for shared resources—like markers, post-its, canvases, and refreshments—and a presentation projection area. Considering the number of participants (typically 4-8 per team), ensure ample room for each team to work comfortably.

• Environmental Considerations: A room with plenty of natural light is preferable. Windows not only provide light but also serve as additional space for posting notes and drawings. Pay attention to the acoustics to avoid excessive noise, and if necessary, use panels to help dampen sound. Temperature control is essential; ensure good ventilation and refreshments to keep participants comfortable.

Hosting at Your Own School

Benefits:

• Convenience: Using your school as the venue is straightforward and often logistically simpler.

• Familiarity: Participants and organizers are familiar with the location, which can ease some logistical challenges.

Drawbacks:

• Dynamics: It can be challenging to break away from the typical school dynamic, which might limit the creativity and energy usually fostered by a new environment.

The Case for an External Location

For hackathons that tackle specific themes like food waste, consider hosting at a location that embodies the problem. For example:

• Thematic Venues: A cafeteria, restaurant, or food production facility can provide real-world context that enhances the relevance and urgency of the hackathon challenges.

• Experience and Engagement: Being in a setting that directly relates to the hackathon theme can significantly enhance student motivation and engagement, offering a vivid, hands-on learning experience.

• Cost-Effective Options: Locations don’t have to be expensive. Public spaces like libraries or community centers can be effective, especially if they connect to the hackathon’s theme. Partnering with a relevant business or organization can provide a meaningful backdrop without significant cost.

Conclusion

When selecting a venue, consider both the practical aspects of space and setup and the potential for enhancing the hackathon’s impact. Whether you choose your school or an external location, the venue should support an immersive, inspiring environment that promotes active learning and creativity. Remember, the right venue can transform the hackathon experience from a simple event to a memorable educational experience.