Email for Venue Request

Dear sir/madam, Our school is pleased to inform you that we are conducting a #EduFoodHack hybrid hackathon!

A hackathon is a rather fluid concept which essentially entails a short intensive event in which participants from all walks of life, with all sorts of expertise, work together to solve complex issues. When a hackathon uses technology to more efficiently collaborate, not only face to face but also online, it is called a hybrid hackathon. #EduFoodHack is an initiative that addresses food waste issues through collaboration between classrooms in different European countries.

Through this hybrid hackathon, our students will be thoroughly researching and solving real-world societal issues using creative and innovative methods, allowing them to create for themselves a hugely valuable learning experience. They will learn and ideate together and provide feedback on eachother, further enhancing the solutions they come up with.

Our school has chosen to take up the challenge to help tackle food waste and to make education grow alongside the needs and wants of both our students and society as a whole. One of the most important things to making our hackathon possible is a venue: A space in which our participants can come together and have a properly immersive hackathon experience with their peers.

We are emailing you because we are exploring the possibilities for venues in which we can conduct our #EduFoodHack hackathon. We plan to have around *x amount* to *y amount of* attendees in our hackathon and have a few questions about the facilities that might be available to us if we are to hold this event in your venue.

Firstly, is there enough space for this amount of participants and is there a stage available that has a large monitor or projector? Is there a microphone and an audio setup? And would there be enough seats and tables available for our participants to work at and for an audience to sit at during central presentations? Are there enough sanitary facilities? Is the venue easily accessible through public transport? Finally, are there any catering facilities available?

We would love to hear from you to further discuss the details and possibilities. We hope you are willing to offer us the opportunity to make this all possible!